How to organize your conference call

 >  Pre-plan. Write a brief outline of what you would like to cover and in which order the conference call should be done. Make the conference call both positive and interesting.
>  Determine approximate length of conference call.
>  Select time/date that is convenient for participants.
>  Notify all parties by phone or email the time and date of the conference. Give ample notice, if possible.
>  Set a specific weekly or monthly time if possible. 
 

Once the conference has started

>  Start conference by taking roll call.
>  Ask everyone to place their handset on mute unless they are speaking.
>  Ask participants to try and limit their speaking to less than 3 minutes.
>  Ask everyone to hold his or her questions till a specified time, when the floor will be open.
>  Everyone who speaks should introduce himself or herself before speaking.
>  Begin with agenda and how long you anticipate the call to be.
>  Begin your conference and remember YOU are the coordinator of this conference.
>  Be sure to schedule your next conference before ending the call.
>  Adjourn.